Policies, Procedures & Forms
Policies, Procedures & Forms
PSS Department
- Employee Information for Web Profile (Sept. 2018)
- Evidences
- Guide for UK Postal Services (Domestic Meter Cards: General Mail & Extension Bulk Mail)
- Office Staff Responsibilities (Feb. 2024)
- Rules of Procedure
- Society Membership and Journal Subscription Policy (May 2020)
- Procard Voucher Form (March 2022)
- PSS Purchasing Document (March 2020)
- Departmental Check/Cash Handling Procedures
- Personal Vehicle Authorization Form
- Air vs. Auto Travel Expense Form
- Historical Airfare Cost Comparison Form
- IPSS Travel Funding Request Form
- Over 60 Day Taxation Form
Guides
- Creating & Submitting a Travel Expense Report: Go to myUK > Employee Self Services tab > Concur Travel and Expense Management > "Click this link to access Concur Travel & Expenses Management"
- CAFE Travel Reimbursements (Concur)
Resources
For help, contact Zoë Womack.
Departmental Vehicle
PSS Dept. Van Reservation & Use Policy
- Vehicle reservations will be on a first-come first-served basis. Priority will be for class related use, front office/administrative needs and transportation of official guests.
- Departmental vehicles are intended to support short-term transportation needs around campus and the Lexington area. Vehicle requests for multi-day use, workshops or conferences require Chair approval.
- Departmental vehicles are NOT intended as supplementary vehicles for programs that already have access to a project vehicle.
- Fuel and maintenance charges will be distributed across program accounts monthly.
- Vans should be refueled (at motor pool or farm facilities) before returning if fuel levels are below ½ tank.
- Vans should be returned in good condition (clean, no trash). If returned in poor condition, a cleaning fee ($150) will be charged to the account on file.
- Drivers must sign vans out and obtain keys from PSB front office. Keys should be returned to the front office immediately upon vehicle return (there is a slot in the door for after-hours return).
- Maintenance needs/warnings should be reported to front office staff.
- Repeated failure to comply with policies will result in a suspension of van use privileges.
- Use of state vehicles requires completion of a Motor Vehicle Release (MVR) form.
- Drivers of the large van (Ford Transit) must have completed high capacity passenger van awareness training.
- Departmental vehicles may be reserved by reaching out to Zoë Womack in PSB 105.
Project Vehicles
Project Vehicles are subject to routine inspection and maintenance. Sara Carter can assist you with issues regarding your project vehicle.
