• Rules of Procedure
• Statement of Evidences
• Guide for UK Postal Services (Domestic Meter Cards: General Mail & Extension Bulk Mail)
• Society Membership and Journal Subscription Policy (May 2020)
• S-104 Plant and Soil Analysis Shared Lab Facility Policies
• PSB Desk Assignment Policy (May 2020)
• Procedures/Policies for Outside Seminar Speakers
• FERPA: Student Records Privacy Policy
• Graduate Student Stipend Policy (Sept. 2023)
• Departmental Check/Cash Handling Procedures
• PSS Dept. Van Reservation & Use Policy

Minutes:

• Faculty Meeting Minutes
• Staff Meeting Minutes

• Support Staff Roles (Updated May 2025)

View the PSS Conference Rooms in Ag. Science North and the Plant Sciences Building.

To reserve the Cameron Williams Lecture Hall, PSB Lobby, PSB 301E, PSB 401E, PSB 360, PSB 460 or AGN N224, contact Zoë Womack.

See All Martin-Gatton CAFE Reservable Rooms Request Martin-Gatton CAFE Room Reservations

• Purchase Voucher (May 2025)
• Departmental Check/Cash Handling Procedures

More Information

• Personal Vehicle Authorization Form
• Air vs. Auto Travel Expense Form
• Historical Airfare Cost Comparison Form
• IPSS Travel Funding Request Form
• Over 60 Day Taxation Form
• Out of State Pre-Travel Authorization Form

Guides

• Creating & Submitting a Travel Expense Report: Go to myUK > Employee Self Services tab > Concur Travel and Expense Management > "Click this link to access Concur Travel & Expenses Management"
• CAFE Travel Reimbursements (Concur) 

Resources

• Department Travel Policy
• UK Travel Services
• Concur
• Currency Converter
• Common Expense Types

Flow Charts

• Student Travel Flow Chart
• Air Travel Flow Chart
• Car Travel Flow Chart

For help, contact Zoë Womack.

For building concerns in laboratory or offices, or for department facility management, visit our internal page to see who oversees the different departmental functions and contact that person.

For issues with pay rate, raises, etc., please contact our department HR administrator, your direct supervisor or our department head.

Any problems, questions, concerns, complaints, etc., may be taken to HR Employee Relations.

For harassment or discrimination of any kind, please contact whomever you feel most comfortable with:

1. Your Supervisor
2. Department Chair Dr. Rebecca McCulley
3. CAFE Dean
4. CAFE Director of Operations & Assoc. General Counsel
5. UK Office of Equal Opportunity

Please note that if a victim of harassment shares a complaint with you, it is your responsibility to report it immediately to any of the contacts listed above.

Any illegal or dishonest activity may be reported anonymously with the University of Kentucky Comply Line: 1-877-898-6072 or online.

Useful UK websites:

• Office of Legal Counsel
• Human Resources Equal Opportunity, Discrimination & Harassment Policy
• Human Resources Nepotism Policy
• Human Resources Policies & Procedures

IT Help

LinkBlue: Follow these steps to get your LinkBlue. To reset your LinkBlue password, see these instructions. Still can’t reset your password? Call Central IT for assistance at 859-218-HELP (4357).

Use this Student Tech Checklist as your go-to guide for essential tech at UK.

For all general IT questions, find curated guides and instructions for troubleshooting technical trials and tribulations. Or contact Shawn Simpson or Brian Lauer.

• Procedures/Policies for Outside Seminar Speakers
• Speaker Information Form
• Financial Information Form (Completed by Host)

Departmental Vehicle

PSS Dept. Van Reservation & Use Policy

• Vehicle reservations will be on a first-come first-served basis. Priority will be for class related use, front office/administrative needs and transportation of official guests.
• Departmental vehicles are intended to support short-term transportation needs around campus and the Lexington area. Vehicle requests for multi-day use, workshops or conferences require Chair approval.
• Departmental vehicles are NOT intended as supplementary vehicles for programs that already have access to a project vehicle.
• Fuel and maintenance charges will be distributed across program accounts monthly.
• Vans should be refueled (at motor pool or farm facilities) before returning if fuel levels are below ½ tank.
• Vans should be returned in good condition (clean, no trash). If returned in poor condition, a cleaning fee ($150) will be charged to the account on file.
• Drivers must sign vans out and obtain keys from PSB front office. Keys should be returned to the front office immediately upon vehicle return (there is a slot in the door for after-hours return).
• Maintenance needs/warnings should be reported to front office staff.
• Repeated failure to comply with policies will result in a suspension of van use privileges.
• Use of state vehicles requires completion of a Motor Vehicle Release (MVR) form.
• Drivers of the large van (Ford Transit) must have completed high capacity passenger van awareness training.
• Departmental vehicles may be reserved by reaching out to Zoë Womack in PSB 105.

Project Vehicles

Project Vehicles are subject to routine inspection and maintenance. Sara Carter can assist you with issues regarding your project vehicle.

• Self-Insured Auto Certification (2024/2025)

University-Leased Rental Vehicles

• Quick Reference How-To Guide
• Frequently Asked Questions
• Policy & Procedures

Automobile Accident Information

• Motor Vehicle Insurance & Claim Procedures
• Claims Reporting & Accident Procedures
• Owned/Leased/Rented Vehicles
• UK Vehicle Accident Report Form
• UK OHS Accident Information

Other Forms

• Personal Vehicle Authorization Form
• Motor Vehicle Record

UK Emergency Phone Numbers

• UK Police Department: Dial #UKPD from a cellphone; dial 257-1616 or 257-8573 from a landline.
• Ag Security: Office 859-257-4637; cellphone 859-509-2957

Print a copy of this information to post in your office or lab.

Designated Storm Shelter Areas

• Plant Science Building (PSB)
• Agricultural Center North (AGN)
• KY Tobacco Research and Development Center (KTRDC)
• Seedhouse

Use the Campus Map to find your building.

BEAP Evacuation Plans

• Plant Science Building (PSB)
• Agricultural Center North (AGN)
• KY Tobacco Research and Development Center (KTRDC)
• Headhouse, Seedhouse and Greenhouses

See all plans at CAFE Emergency Preparedness.

Reporting Accidents

• UK Occupational Health & Safety

On-Campus Building Maintenance

• Emergency Building Maintenance: 24-hour response is available from the UK Delta Room (257-2830)
• Non-Emergency, but Quick Response Desired: Contact Building Operators at 257-4894 or 257-7740
• Non-Emergency for PSS Department: Contact Jim Nelson

Staff Recognition Award Nomination Form