Vehicles
Departmental Vehicle
PSS Dept. Van Reservation and Use Policy
- Vehicle reservations will be on a first-come first-served basis. Priority will be for class related use, front office/administrative needs, and transportation of official guests.
- Departmental vehicles are intended to support short-term transportation needs around campus and the Lexington area. Vehicle requests for multi-day use, workshops, or conferences require Chair approval.
- Departmental vehicles are NOT intended as supplementary vehicles for programs that already have access to a project vehicle.
- Fuel and maintenance charges will be distributed across program accounts monthly.
- Vans should be refueled (at motor pool or farm facilities) before returning if fuel levels are below ½ tank.
- Vans should be returned in good condition (clean, no trash). If returned in poor condition, a cleaning fee ($150) will be charged to the account on file.
- Drivers must sign vans out and obtain keys from PSB front office. Keys should be returned to the front office immediately upon vehicle return (there is a slot in the door for after-hours return).
- Maintenance needs/warnings should be reported to front office staff.
- Repeated failure to comply with policies will result in a suspension of van use privileges.
- Use of state vehicles requires completion of a Motor Vehicle Release (MVR) form.
- Drivers of the large van (Ford Transit) must have completed high capacity passenger van awareness training: https://ehs.uky.edu/classes/classes_ohs_0001.php#pass_van
- Departmental vans may be reserved by completing this form: https://uky.az1.qualtrics.com/jfe/form/SV_4SFIApRJmG47LAq
Project Vehicles
Project Vehicles are subject to routine inspection and maintenance. Sara Carter (859) 259-1914 can assist you with issues regarding your project vehicle.
Self-Insured Auto Certification (2024/2025)
University-Leased Rental Vehicles
Quick Reference Guide (How-To Guide)
Frequently Asked Questions (FAQs)
Automobile Accident Information
Motor Vehicle Insurance & Claim Procedures
Claims Reporting and Accident Procedures